Travel Statement
WTC 2025: A Global Gathering for the Transplant Community
Once a decade, our global transplant community comes together for a truly unique event, the World Transplant Congress. WTC 2025 is more than just a meeting; it’s a celebration of the work we do, the patients we serve, and the progress we’ve made together. It’s a space for collaboration, innovation, and connection that transcends borders, backgrounds, and politics.
We understand that international travel can bring challenges—logistical, financial, and in some cases, political. But your presence is not only welcomed—it is essential. You are part of this story, and your voice belongs in the room.
This year, we’re proud to host WTC 2025 in San Francisco, one of the most internationally connected and culturally diverse cities in the United States. Known for its spirit of innovation, global influence, and history of welcoming people from around the world, San Francisco is a fitting backdrop for this extraordinary global exchange. It’s more than a destination, it’s a gateway for ideas, collaboration, and progress.
We are here to support you in making this journey.
To help our international delegates prepare, read the helpful travel tips below:
Apply for a U.S. visa early – Visa processing times vary, so we recommend applying as soon as possible.
As a precaution, once registered, you will receive a letter of invitation, which will include WTC2025 letterhead, the dates of the conference, and confirmation that the purpose of the visit is to attend meetings at the conference.
This letter will help maintain consistency in documentation and prevent misunderstandings at immigration checkpoints. Having the correct documentation will ensure a smoother entry process and help avoid any unintended miscommunication about the nature of your visit.
Confirm your visa type – Double-check that you are applying for the correct category.
Gather supporting documentation – Include proof of registration, hotel bookings, return flights, and connections to your home country (employment, family, etc.).
Review any transit requirements – If passing through another country, confirm if transit visas or other entry conditions apply.
Stay up to date on border policies – Requirements can shift, so monitor your local U.S. embassy or consulate website.
Carry printed copies of key documents – While digital versions help, physical copies of your visa, invitation, and travel plans are recommended.
Clear and Accurate Statements at Immigration – Be precise about the nature of your visit and have supporting documentation ready if needed.
Ensure name consistency – Double-check that your name matches exactly across all travel and visa documents
- Apply for a U.S. visa early – Visa processing times vary, so we recommend applying as soon as possible.
- As a precaution, once registered, you will receive a letter of invitation, which will include WTC2025 letterhead, the dates of the conference, and confirmation that the purpose of the visit is to attend meetings at the conference. This letter will help maintain consistency in documentation and prevent misunderstandings at immigration checkpoints. Having the correct documentation will ensure a smoother entry process and help avoid any unintended miscommunication about the nature of your visit.
- Confirm your visa type – Double-check that you are applying for the correct category.
- Gather supporting documentation – Include proof of registration, hotel bookings, return flights, and connections to your home country (employment, family, etc.).
- Review any transit requirements – If passing through another country, confirm if transit visas or other entry conditions apply.
- Stay up to date on border policies – Requirements can shift, so monitor your local U.S. embassy or consulate website.
- Carry printed copies of key documents – While digital versions help, physical copies of your visa, invitation, and travel plans are recommended.
- Clear and Accurate Statements at Immigration – Be precise about the nature of your visit and have supporting documentation ready if needed.
- Ensure name consistency – Double-check that your name matches exactly across all travel and visa documents
We recognize the sacrifices you make to attend time away from home, patients, and colleagues—and we promise to make this experience worthy of that effort. WTC 2025 is a once-in-a-decade gathering and we are thrilled to have you join us as we shape the future of transplantation.
WTC 2025 Executive Committee
Early
Registration
(until May 23, 2025)
Active Member (AST, ASTS, TTS)
USD 899
Active Member (Student/Trainee/Fellow)
USD 249
Active Member (Allied Health Professional)
USD 399
Active Member (Student – Pre Med only)
USD 49
*Active Member (Low to Middle Income Countries)
USD 399
Non-Member
USD 1,399
Transplant Community
USD 49
Industry Full Registration
USD 1,499
Regular
Registration
(May 24 - July 8, 2025)
Active Member (AST, ASTS, TTS)
USD 999
Active Member (Student/Trainee/Fellow)
USD 329
Active Member (Allied Health Professional)
USD 499
Active Member (Student – Pre Med only)
USD 79
*Active Member (Low to Middle Income Countries)
USD 499
Non-Member
USD 1,599
Transplant Community
USD 79
Industry Full Registration
USD 1,699
Late/Onsite Registration
(after July 8, 2025)
Active Member (AST, ASTS, TTS)
USD 1,099
Active Member (Student/Trainee/Fellow)
USD 399
Active Member (Allied Health Professional)
USD 599
Active Member (Student – Pre Med only)
USD 99
*Active Member (Low to Middle Income Countries)
USD 599
Non-Member
USD 1,799
Transplant Community
USD 99
Industry Full Registration
USD 1,899
Privacy Policy
Registration and attendance at, or participation in WTC 2025 constitute an agreement by the registrant to the organizer’s use and distribution (both now and in the future) of the registrant or attendee’s image or voice in photographs, videotapes, electronic reproductions, and audiotapes.
Badge Scanning
By allowing an exhibitor/sponsor to scan my badge, you will be consenting to your contact information being shared with that exhibitor/sponsor (name, job title, organization, city, country & email).
Should you not wish to share your personal information with an exhibitor/sponsor, there is no obligation to allow your badge to be scanned by these parties. Please note: Badge scanning for access by the WTC 2025 Organizer may be required and your information will remain confidential.
Registration Rates
Please note: Payment must be received by the end of each registration deadline in order to receive the rate. Registration rates will automatically change to the next registration rate if not received in full.
Membership Types
Active Member (AST, ASTS, TTS)
Current Doctoral and Non-Medical Doctoral members of AST, Regular members and Affiliate (non-industry) members of ASTS, and Full members of TTS. This also includes Emeritus members of TTS.
Active Member (Allied Health Professional)
Current Non-Doctoral members of AST, Associate members of ASTS, and Associate (non-industry) members of TTS.
Active Member (Student/Trainee/Fellow)
Current trainee member of AST, ASTS, or TTS.
Active Member (Student – Pre-Med Only)
Current trainee member of AST, ASTS, or TTS, only for those in pre-med programs. Additional verification required.
Active Member (Low to Middle Income Countries)
Current members of AST, ASTS, or TTS living in the countries specified as low to middle income countries.
Non-Member
If you have no membership to AST, ASTS, or TTS and are not employed by industry, you should register as a non-member.
Participation Policy
Please be advised, this congress is intended to be a professional event and cannot accommodate anyone under the age of 18. Adults accompanying attendees are welcome with a paid registration.
Thank you for your understanding, and we look forward to welcoming you.
Onsite Payment
For Late/Onsite registration rates we can only accept Visa, Master Card or American Express onsite. Full payment is due prior to obtaining your badge for entry to WTC 2025. Cheques will NOT be accepted onsite.
Cancellation Policy
Registration cancellations received in writing at the WTC 2025 Secretariat’s address by May 23, 2025, will be accepted and all fees refunded, less a USD 150.00 administrative fee, as per Committee policy.
Cancellations received after May 23, 2025, will not be refunded; however, transfer of your registration to another person is permitted by re-accessing the original delegate’s registration via the confirmation letter and replacing with the new delegate. No refunds will be made for non-attendance at the Congress.
In the unlikely event that the Congress is cancelled, travel and accommodation costs will not be refunded.
Letter of Invitation for Visa Purposes
An official Letter of Invitation to obtain a Visitor Visa and authorization to enter United States will be issued to you ONLY after your registration has been completed and full payment received by the Congress Planner. Further instructions on how to obtain your Invitation Letter will be provided during the registration process.
It is the delegate’s responsibility to determine their requirements for entry into the United States of America.
For information on United States entry requirements, please click HERE
For information on how to apply for a United States visa, please click HERE
Media Inquiries
Please download the PDF file to learn more details about the media inquiries.